If you are in the process of organising an event or reception, you probably already know that it involves much more than just setting a date and choosing a place. Organising an event is not always easy, because there is so much to consider before, during and after. In this article, we shall be outlining a few simple tips to reduce the hassle and keep stress-levels to a minimum.
Set Clear Goals
Most corporate, community or private events serve a particular purpose. Therefore, prior to getting down to the nuts and bolts of organising specific components of the event, it’s a good idea to have a clear idea of the event’s objective – whether it be for networking, building cohesion and professional relationships at a staff teambuilding day or celebrating an achievement. Take a pen and paper, and try to formulate an answer to the following questions:
Searching For A Suitable Venue
The next stage involves the development of your event from the ground up; beginning with the foundation on which everything will based upon – i.e. a suitable location. The best idea when it comes to looking for a venue is to visit a number of potential locations and make comparison to determine what works and what doesn’t. There will always be positives and negatives but by actually visiting the venue you will be able to accurately measure things up and pre-emptively plan the layout. The rule is: do not book blindly.
Top Tip: Before viewing a location, have the answers to the questions above prepared in advance. The reason being that this information will help the venue host understand what you want in order to offer you an optimal framework to then plan the organizational process.
All In The Detail
Once the venue and date are specified, you can tweak the event down to the last detail. And these details are often more important than you think. Better yet, they can signify the success or failure of your event.
Intelligent consideration of the basic needs of the delegation is key to a successful event. So be sure to have enough drinks and snacks as well as clean sanitary facilities. Make all this easily accessible and try to minimize waiting times.
Tip: Working with professional caterers based in Lincolnshire ensures you will be providing high quality on a large scale.
A Blank Canvas
When it comes to planning, and specifically brainstorming ideas to give your event the “Wow!” factor, the more people involved in the process the better. The reason for this is that you will be able to draw on a wide spectrum of ideas, tastes and requirements, representing the diverse needs of your guests, so as to develop a collective based model; one that is not biased to a particular group.
As soon as you have developed a great idea for your event, write it down and stick it to your planning wall. Over the process of organising an event, decisions have to be made that perhaps overrule initial concepts or activities. If, however, you can determine a number of key elements, required changes will still be based upon the general theme or objectives of the event.
Top Tip: To ensure an impeccable management on the day, establish a detailed outline of all activities and designate the person (s) responsible for each function. Furthermore, designate a chief coordinator so that everyone knows exactly who to contact in case of questions or problems.
We hope that these tips will have helped in getting your event planning started. If you have any questions in regards to our catering services, you can always count on the experience of our management team. Contact us today or check our corporate food menu and place your order!Tags: caterers Lincolnshire